Insights

Automate the handling of freight invoices with LogiControl

Published 06/05/2024

In transportation and freight, manual methods are still used every day for order handling, dispatching, invoicing and settlements. Transport planning may be done manually, freight documents are physically delivered to and from the office in connection with transports, and invoicing as well as settlements are handled in a separate accounting system after the transports have been completed. In other words, information is moved manually between different solutions, which may lead to extra work and human errors.

If you have a traditional order flow like the one described above, there is great potential in switching to automatic management of your transports. In particular, the communication between drivers and dispatchers can be improved with the help of our Mobile application, which connects the office with the vehicles in real time. This, in turn, means that information and documents updated on the road can be used by dispatchers, but also by administration staff, who can do the pricing and grouping of invoices and settlements as soon as the information is saved to LogiControl. And they can  do the invoicing and transfer invoices to LogiControl’s Accounts Receivable or an external one as well. All information that is registered and changed during the transport is updated in real time in all of the system’s views and can thus be used by the entire company without having to move information to another system.

Some of LogiControl’s administrative views in short:

• The Pre-Invoicing view can be used for completion and automatic pricing of orders based on freight agreements. Furthermore, you can combine orders for a customer for a given time period and transfer them to a consolidated invoice in the Invoicing view.

• In the Invoicing view, orders that have not yet been completed can be updated and priced either separate per consignment or jointly for several consignments. Completed invoices are sent as e-invoices, e-mails or by regular mail.

• In the Settlements view, orders are collected per contractor and priced automatically based on agreements. Settlement lists can also be sent to the carrier directly from LogiControl.

• With the help of LogiControl’s Accounts Receivable and Accounts Payable, you can manage payments for both sales and purchase invoices electronically and retrieve suppliers’ e-invoices without manual entry. In addition, it is possible to generate liquidity forecasts based on real-time data from LogiControl. The Accounts Receivable also enables the import of reference payments as well as the sending of payment reminders and interest invoices. It is also possible to receive real-time alerts, when adding new orders, if the customer’s balance has exceeded the credit limit.

Read more about LogiControl’s features here, or about the benefits the system provides for different users here.

Benefits of LogiControl – A cloud-based ERP system for transport and logistics

Cloud-based system – What is it and what are the benefits?

TMS – Efficient management of the company’s tasks and information in one place